Platform Features

Everything a PA childcare center needs to stay inspection-ready.

CenterOps gives directors and owners a single place to track staff compliance, manage documents, reconcile subsidy payments, and prepare for DHS visits — without binders, spreadsheets, or guesswork.

For Directors
Inspection Readiness

Know your status before DHS arrives.

Every compliance item mapped to PA Chapter 3270 and the CD 638.1 inspection form. Green means ready. Yellow tells you exactly what to fix — not a generic alert, a specific action.

  • PA DHS CD 638.1 form items mapped line by line
  • Per-staff compliance status at a glance
  • Color-coded by severity — act now vs. monitor
  • Exportable compliance data sheet for DHS visits
Inspection Readiness — Today · Illustrative
Sarah M.
Lead Teacher · Rm 3
Child Abuse expired
James K.
Assistant Teacher
CPR expires 14d
Priya R.
Director
Fully compliant
Marcus T.
Floater
Blocks unsupervised
Document Management

Staff submit. You review. No email chains.

Staff upload clearances, certifications, and health records from their phone. The document enters your review queue — you approve, request changes, or reject with a single click. Every action is logged.

  • Staff-facing upload portal with guided document types
  • Director review queue with approve / reject / request revision
  • Full audit trail on every document action
  • Submit-for-review gate — owner only sees confirmed submissions
Document Review Queue · Illustrative
FBI Clearance — T. Williams
Submitted 2h ago · New hire
Pending
H&S Part 2 — J. Kim
Submitted yesterday
Pending
CPR Certificate — D. Patel
Approved 3d ago
Approved
Coverage Impact Alerts

Know which gaps block classroom coverage.

Not every compliance gap is equal. CenterOps flags which missing or expired documents legally prevent a staff member from working unsupervised — so you can act on what matters most.

  • "Blocks unsupervised care" flag per document type
  • Automated alerts before expiry windows close
  • Per-classroom coverage ratio surfaced
  • New hire onboarding status — who can start, who's pending
Coverage Impact · Illustrative
2 staff cannot work unsupervised today
3 documents expiring within 30 days

Owner-level tools

Revenue integrity, multi-site oversight, and subsidy reconciliation — built for operators, not just directors.

For Owners
ELRC Subsidy Reconciliation

Every subsidy dollar — confirmed, partial, or at risk.

CenterOps matches your PELICAN billing invoices to ELRC payment summaries automatically. Each line gets a confirmation status: Confirmed, Confirmed Partial, Likely, or Unknown — so you know exactly where your revenue stands.

  • Four-state confirmation hierarchy per payment line
  • PELICAN invoice vs. payment summary matching
  • Re-evaluation triggered on every new document ingestion
  • Full audit trail on every reconciliation decision
ELRC Reconciliation — May 2026 · Illustrative
Child A — Region 13 ELRC
$620 invoiced
Confirmed
Child B — Region 13 ELRC
$480 invoiced · $310 received
Partial
Child C — Region 13 ELRC
$540 invoiced
Likely
Child D — Region 13 ELRC
$480 invoiced
Unknown

Ready to see it running in your center?

We'll show you CenterOps against your PA compliance requirements — not a generic demo.

Request a Demo